Embassy of the RS Ottawa /Newsroom /
25.03.2021  

The Embassy is looking for a new locally engaged Administrative Assistant

The Embassy of the Republic of Slovenia in Ottawa is looking for a locally engaged Administrative Assistant. 

Requirements:

Proven administrative or assistant experience, preferably a minimum of two years experience;

Knowledge of English and French;

Knowledge of Slovenian can be an asset;

Must be comfortable working in a confidential environment;

Attention to detail and problem solving skills;

Excellent written, verbal, organizational and planning skills;

Proficiency in MS Office, Lotus Notes a plus, social media;

Security clearances;

Canadian citizenship or residency, able to legally work in Canada. 

Responsibilities:

Answer and direct phone calls, provide general support to visitors;

Maintain calendar, contact lists, filing system, order office supplies, sort mail;

Coordinate and schedule internal and external meetings

Produce and distribute correspondence memos, letters, faxes, make photocopies;

Book travel arrangements, submit expense reports;

Assist with planning cultural and other events organized by the Embassy;

Assist in special projects on an as needed basis; 

Supporting the day-to-day functioning of the Embassy and collaborating with its staff on various projects and tasks. 

 

Application Process: 

Applicants may send a CV, cover letter, and contact information for two references to sloembassy.ottawa@gov.si . Should you move to the interview stage, the references will be contacted. Successful applicants will be contacted within 7 days of the closing date for an interview. Commencement of employment for the chosen candidate is foreseen for May/June 2021.

In a commitment to providing equal opportunities and an inclusive and barrier-free work environment, if you need to be accommodated during any phase of the evaluation process, or if you have any questions about the hiring process please contact sloembassy.ottawa@gov.si or call 613-565-5781.  

 

Posting Date: 25 March, 2021

Closing Date: 1 April, 2021